Spring Lane has landed

What a month September was for us! Cutting a very long story short, the handover of the building was delayed and we took practical completion on Friday 30 September, with the doors opening for the first sessions by 9am on Monday 3 October (Week 2).

Huge thanks to everyone involved in the project - it was such a fantastic team effort and special shout-outs must go firstly to our in-house Learning Spaces and AV team who built and installed the equipment in the learning spaces, and to our Facilities Manager John Maddison who is in the building most days making sure things are working as they should.

We still have lots to finish off (defects/snags) but the learning spaces themselves are receiving some fantastic feedback on twitter, email and on the feedback board we have in the Atrium.

Here are a sample of some of the comments:

We’re going through all of these and will take the feedback to the Learning Spaces Working Group, so we can look at how we can address items. More ‘You said, we did’ to come! For example, the water fountains are being installed very soon, the vending machines are almost operational and we have a Multi-Functional Device (MFD) going on the top floor of the building for printing, photocopying and scanning.

One of my personal favourites for the building: our first video wall on campus! You will see some great content coming this way in the future. We’re also busy installing other digital display screens around the building to show ‘what’s happening’ right now along with other messaging to keep staff and students in the loop.

Make sure you pop in and have a look around if you get the chance, and we’d love to hear from you. Please let us know what you like and what you think could be improved!

Matt Burton

New boards in Hendrix Hall

As mentioned in the previous blog post, we’ve installed new boards in Hendrix Hall (D/L/028).

Responding to the frequent requests from academics who use the space - the boards are now counter-weighted and can be moved by hand, rather than the former motorised boards.

Here’s to seeing them full of academic content soon (but of course cleaned after each session).

Matt

Learning Spaces update - September 2016

Sorry it has been a while since the last update. Colleagues across the University are busy working on a number of projects that will enhance the experience in a number of learning spaces. Keep an eye out for the following improvements!

New carpets installed in:
Alcuin - ARRC/010 auditorium
Derwent - D/104 seminar room
King’s Manor - K/G07 seminar room
Sally Baldwin D/002, D/003 and D/008 seminar rooms
Vanbrugh - V/123, V/139 and V/C/123 seminar rooms

We’ve redecorated a number of rooms this summer to freshen them up.

We’ve installed new furniture in:
Biology - Biology B/B/102 and B/B/103 seminar rooms
Biology - Biology B/K/090
Derwent - D/L/007 and D/159 seminar rooms

We’ve installed new learning technology in:
Alcuin - AEW/003 lecture room and video link to Hull
Alcuin - AEW/105 seminar room
Berrick Saul - BS/005 auditorium
Chemistry - C/B/102 lecture room
Derwent - D/M/212 seminar room
Library - LFA/144 seminar room
Vanbrugh - V/139 seminar room
Grimston House - VX/230 and 231 seminar/meeting rooms

We’ve installed new teaching boards in D/L/028 Hendrix Hall and V/045 Vanbrugh lecture rooms.

We’ve also had lots going on behind the scenes for the Spring Lane Building before the handover in a few weeks, with a rapid ‘fit out’ programme for furniture and learning technology before teaching commences.

We’re now starting more detailed planning and discussions at the Learning Spaces Working Group for the Piazza Building on Campus East, due to open in spring 2018, and pulling together a programme of improvement works for existing teaching and learning spaces this year on campus. More to be shared soon!

Matt

Spring Lane Building: working group site visit and building progress

On 14 June, members of the Spring Lane Building Steering Group and the Learning Spaces Working Group were given the opportunity to go on a tour to see the progress of the new Spring Lane Teaching Building. Donning the obligatory PPE, we were led around the building site by a Graham Construction representative.

Amid the noise and liveliness of the busy site, It was great to finally get a feeling for what the spaces will be like.

Lecture theatre

The 350 seat lecture theatre is really starting to take shape, with its curved design clearly visible.

Seminar rooms

The generously-sized seminar rooms were even further along, with carpets laid and the first coats of paint in the vibrantly coloured alcoves on the walls. The ceiling baffles really give the rooms a modern and airy feel.

Atrium

The glazed atrium was particularly impressive - even without the central staircase! It will be a fantastic, bright space once the scaffolding comes down. In the second photo you can see all three floors.

Informal study space

The informal study space above the lecture theatre makes excellent use of the views across the canopy of trees and will definitely become a popular place to relax or study.

There’s still a lot to be done before the start of term in September, but it’s exciting to see how the building has already come together so quickly. We’ll definitely be keeping an eye on its progress and hopefully the Group will be able to go on another visit later in the summer - watch this space!

Geoff

How we allocate teaching space and who will be in the Spring Lane Building next year

We all want the best space to operate out of (he says writing this blog post from a basement). So it’s only natural that we have the question posed quite regularly about how and who has the different learning spaces allocated on campus.

Timetabling Principles

Our University Teaching Committee receives and approves the annual Space Management/Timetabling report and periodically reviews the Timetabling Principles that we operate by at York. The two principles that directly apply to the space allocation are:

7.  Where competing demand for spaces with specific facilities (including large boards, chalk surfaces, blackout curtains, etc) exists, sessions requiring these facilities will take priority during the timetable construction. These requirements should be identified during the annual timetable construction round. If demand for a particular space outstrips supply and cannot be accommodated through the provision of additional equipment, sessions shall be prioritised with the needs of the session size foremost. As far as possible, sessions will be located in the most appropriate and geographically close location to the department home zone.

8. Space utilisation must be maximised within the constraints of these principles, with all non-specialist space to be available for general use outside teaching activities. Space utilisation will be audited at least once a year and reported to the University Teaching Committee (UTC). 

If we apply this to the Spring Lane Building we have the following specific facilities that come into play:

• A 350-seat lecture theatre, with blackout, and board replacement technology (a large, digital overhead projector)
• 23 seminar rooms, of which eight have full blackout and larger screen/projection facilities. All in boardroom seminar format for up to 20
• Three experimental spaces (which for the purposes of this blog post I will exclude)

So when it comes to the lecture theatre, by and large we are seeking to house the cohort sizes that require this size provided by the lecture theatre first, then utilising the remaining capacity. Given the board replacement technology the theatre has the potential to work for most teaching delivered at this size. A store room to the undercroft of the lecture theatre seating allows for storing science experiments too!

The 23 seminar rooms are most likely to be the highly contended spaces. They complement our existing learning space capacity with the same facilities and, broadly speaking, we have aimed to allocate the activities that require these evenly. Taking the timetabling principle into account though, the departments closest to the building (ie in the ‘home zone’) may have a higher density of activity.

Actual usage of the Spring Lane Building

For the first year of operation, eight of the top floor seminar rooms are set aside for use by the International Pathway College’s inaugural year. Any further need will be accommodated in capacity throughout the learning and teaching estate as needed.

The headline figures for the number of hours booked in the building so far for next year are below (this includes all year round, evenings, vacation time known so far).

Department/centre	Booked hours
Centre for Applied Human Rights	261
Centre for English Language Teaching	187
Centre for Global Programmes	342
Centre for Lifelong Learning (predominantly outside of teaching hours)	4173
Economics	745
Education	572
Electronics	403
English and Related Literature	519
Environment	28
Health Sciences	853
History	333
History of Art	502
Languages and Linguistics	447
Mathematics	122
Philosophy	585
Politics	982
Politics, Economics and Philosophy	314
Social Policy and Social Work	670
Sociology	421
Support - Admissions (predominantly outside of teaching hours)	4531
Support - General room bookings	450
Support - Exams	65
Support - Central booking including IPC allocations	3700
Centre for Women’s Studies	15

As you can see, a fairly good amount of hours for departments that suit the type of learning space provided.

Matt.

Spring Lane Building - sample room layouts and working group update

The Learning Spaces Working Group met following a recent site visit and have ratified a lot of the small detail recommendations from the day.

The big topic of discussion was the final recommendation to put to the Steering Group with the quantity and preferred style of layout of rooms as discussed in the last blog post.

Here are some pictures:

Agile Lab

One of the suggested layouts for a lounge/film screening room

Workshop

High quality, flexible seminar room layout (note the chairs / furniture are for illustration - we actually have our nice Torsion Air chairs, bespoke tables and benches

The same room in a flexible, collaborative layout without moving any heavy furniture

We hope to receive the go-ahead from the Steering Group shortly!

Matt.

Derwent D/056 and Vanbrugh V/044 refurbishment updates - we're almost live!

The works have been progressing at a pace and there’s lots to report.

D/056

Derwent’s new collaborative lecture/learning space is almost ready for use. In fact, we did use it at the University Open Days at the end of June!

The collaborative furniture is in place with a plug socket per occupant and plenty of space to both face forward and shuffle round to work in a group. We tried it out and loved it - we can’t wait to see what you think of it!

We hope the new seating will work really well for collaborative working as well as lectures

We’ve also installed new energy efficient air-handling system to tackle the room’s problems with ventilation/heating (your feedback told us it was either too hot and stuffy or too cold).

The new setup features a new 3 metre projection screen alongside the old teaching boards, which have been cleaned up and recycled. A new, larger lectern is in place at the front with all the standard spec for a lecture room and a visualiser (digital overhead projector) to replace the old OHP that has served the room well for some time! The room is also kitted out for the University’s Lecture Capture (Replay) system.

The new teaching equipment in position

We have some final touches and snags before the room is ready to be used by summer activity on campus, including some final accessibility issues to address and improvements we’d like to make to the external area outside, facing the pond and looking out on to the campus lake.

D/056 from the outside - featuring new windows and doors

V/044

Our full refurbishment of the seminar room at the heart of Vanbrugh College is also nearing completion. We recently spent some time selecting a new specification of seminar chair for campus (you can see these in the last Spring Lane working group update) and these should arrive for September. Meanwhile, things are starting to come together for the learning space which will feature:

• Fully replaced glazing and with full blackout (especially for Art Historians!)
• 3 metre central projection and renewed AV equipment for the room
• Full height ‘think’ wall down the side of the room - essentially a giant whiteboard!
• Bespoke tables and overhead lighting to match the table layout, fully dimmable
• Glazed lobby doors (with a curtain) to easily see if a class is taking place
• Improved ventilation system

We look forward to hearing what you think about the space once it’s finished!

Matt.